Before choosing the meeting room that works best for you, your purpose, needs, and preferences should be clear in your head. The following points will help you to know the setup you need for your business.
Don’t just go for the price. The cheapest one doesn’t mean you save more, and the most expensive one doesn’t tell it is worth it either. It all depends on your business nature and the types of audience you’ll be having in your meeting.
- Theater Type
The best thing about a theater-type is that you’ll make the most out of the floor space. The room has rows of chairs with an aisle in between to give space to other attendees. Moreover, all these chairs are facing the platform where you present.
If you want to invite people to present seminars without discussion, then this setup could be the right one for you.
However, if you want to create teamwork and discuss with your team and staff, this type of meeting room is not the right one. It also limits the movement of the audience. So, the sole purpose of this setup is to cater to large gatherings.
- U-Shape Type
Setting up a meeting with a small group of people means you need a smaller space. U-Shape setup also enables your teammates to interact with one another and share ideas.
The presenter can show their slideshow in the center and face the audience inward to make all the presentations clearer.
However, if you plan to meet with a larger group, you need to look for another meeting setup.
- Classroom Style Setup
This type of setup—coming from its name—brings an ambiance similar to that classroom. The usual arrangement is there are chairs behind tables while facing the speaker.
The classroom style is perfect for seminars and orientations. Moreover, the audiences can use their laptops or write their notes while listening.
Remember, though, this setup is not for those who want to have private discussions and interactions with teammates or members.
- Team or Clustered Style Setup
In this type of meeting setup, the room has several round or rectangular tables where different people will be sitting together. This style is perfect for business outsourcing tasks to various team leaders.
Another purpose of this meeting setup style is for weddings, engagements, anniversaries or other events that require catering services.
- Conference Type Meeting Setup
Last and foremost, the conference type is the most popular for business and professional entrepreneurs. It comes with a long rectangular table where all the participants are seated around it.
With this setup, people can have private discussions. They can also offer insights or ideas. This will encourage your teammates to speak up about their concerns and constructive criticisms regarding your marketing strategies.