Almost 70% of employees are actively disengaged from their job.
One way to engage employees is through great management. An office manager is just as likely a source of motivation than any other manager.
But what is an office manager and what do they do?
An office manager is an indispensable part of any team and they play a significant role in terms of staff management as well as secretarial, administrative, and financial tasks. Keep reading to learn more about office manager responsibilities and decide whether you need one on your team.
What Is An Officer Manager?
An office manager ensures that all the pieces and people of the office function in a way that’s beneficial to the success of the business. That means they ensure that everybody and everything in the office is working in a way that promotes efficiency and effectiveness.
The roles and responsibilities of an office manager vary depending on the size and structure of the business they work for. In most cases, they organize and oversee employees and the needs of the office as a whole.
Office Manager Responsibilities
Office manager responsibilities fall under 4 categories. These are staff management, secretarial, administrative, and financial. Below, we talk about each in more detail
Staff Management
An office manager doesn’t manage every employee. Who they manage will depend on the size and structure of the company. In most cases, though, they’ll manage junior admin, human resources staff, and operations.
This involves delegating and coordinating the work tasks of these employees. They may be responsible for resolving disputes and grievances between employees and other management.
Office managers are also responsible for motivating and encouraging employees and keeping them on track. As such, they’re usually the people who conduct orientation as well as identify and organize needed training programs.
Administrative
A significant part of managing staff is proper administration. This is what keeps the office organized and on top of paperwork and other needs.
For these reasons, office managers are usually in charge of creating, maintaining, and updating filing and record-keeping systems. That might involve attendance reporting, employee personal files, as well as paperwork around hires and terminations.
Secretarial
Office manager responsibilities include secretarial tasks, as well. While they might not be at a front desk answering phones most of the time, they do have to organize meetings and appointments. They also have to answer emails and inquiries, complaints, and other correspondence.
An office manager in a smaller office might also be tasked with ensuring that the office is properly supplied. That means ordering office supplies such as stationery and furniture as well as organizing Prestige Janitorial Services.
Financial
Of course, an office manager isn’t going to be making big financial decisions that could compromise the company or its profits. But, in small companies, office managers may play an important role in finances.
That could be in terms of managing office expenses and creating budgets around supplies. They may also be responsible for doling out petty cash and taking care of billing and payroll.
More Info Like This
Office manager responsibilities will vary depending on the size and structure of the company. But, in most cases, an office manager is responsible for financial, administrative, and secretarial tasks. Of course, a large part of their role also involves managing staff.
Not all things that seem obvious, are. For more helpful information that you didn’t know you needed, be sure to check back regularly.
