Computer programs are practically designed to be the most useful, depending on their functionality. PowerPoints are made to have a greater visual impact in creating electronic presentations and are widely used in schools and workplaces. Excel files play an important role in data organization, business activities, and financial records with their spreadsheets.
Although these programs can be modified to protect their data, a portable document format or PDF comes in more handy with a better security advantage. People are usually knowledgeable on how to convert their Word files to PDFs but tend to become motionless when we talk about Powerpoint and Excels. Are PDFs necessary in today’s environment?
The Importance of PDF Files
PowerPoints have large file sizes by nature, for it contains texts, graphics, pictures, graphs, etc. Gone are the days wherein you can save your file to USBs, and submit it to your boss. With today’s pandemic and social distancing, people are prohibited from making physical contact and are advised to share and send everything online.
Emails have limitations in uploading and sending files. Gmail, Hotmail, Yahoo Mail, and even customized company emails do have these limits. PDFs are compact, easier to share and print, and less modifiable, making them ideal for confidential data. It is essential for one to know how to convert PPT to PDF.
PDF Bear: Converting PowerPoints and Excels to PDF
The easiest way to convert your PowerPoint and Excel is by doing “Save As.” On the upper left area of your screen, you can click File. Choose Save As, and then below the file name, you can see the save as type. Change it to PDF, edit the file name, then click save. The disadvantage of this process is that the quality of your file can be affected.
PDF Bear is the solution to this problem. Besides that it can efficiently convert your file, it is also very convenient to use. Just drag your PowerPoint or Excel file to PDF Bear, wait for a few seconds, and your file is ready for download. As easy as that, you have now converted your file to the PDF format.
This PDF converting tool allows you to convert your Powerpoint and Excel without losing the actual quality. In addition, your files become more compact, which will be more convenient in transferring and sharing. It also has a feature wherein you can protect your PDF; thus, it is becoming more secure. Thanks to PDF Bear, your hassles and worries are driven away.
Defining PDF’s Versatility
The portable document format is a flexible type of file. While it has been discussed how it can be converted from PowerPoint and Excel, it can also be converted from Word, JPG, and HTML. Yes, it’s true that PDF is less editable and can be inconvenient to other users, but it offers more benefits than that disadvantage.
Most of the mentioned files occupy a lot of space, while the PDF is compressed in a smaller size without compromising the detailed quality of your original file. Almost all of the devices, including smartphones, are also pre-installed with programs to open PDF files making it more convenient for all types of device users.
Takeaway
The world’s current situation of the COVID-19 pandemic has been troublesome for all of the people. Jobs, schools, businesses, and even gigantic enterprises are heavily affected. The newest trend is schooling and working online, and these tools and information will be beneficial, especially that we cannot make personal contact with anybody.
Sending and sharing of files must be done online. PDFs and PDF Bear are very helpful in today’s status. Shrinking those large PowerPoint files to PDF will make sharing easier for everybody. Also, PDF Bear is not only limited in converting PDFs, but it also has the function to compress, merge, and split your PDF files.
